Petite Ile SRL (hereinafter “Petite Ile”) does everything in its power to protect your privacy and guarantees that you can entrust us with your personal information in complete safety.
Petite Ile handles your personal information with care. Petite Ile takes all reasonable security measures (both technical and organisational) to prevent the loss, alteration, unauthorised access, disclosure to a third party and/or any other unlawful processing of your personal information.
We collect your personal information in accordance with applicable Belgian and European legislation, including REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, or “GDPR” for short).
For the purposes of this privacy policy, the terms “personal data” or “personal information” are defined as follows:
“Personal data”: any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (Article 4(1) of the GDPR)
Scope of the privacy policy
Through this privacy policy, Petite Ile aims to give you a clear and transparent explanation of the personal data that is collected, the purpose and use of that data, and the people you can contact with any questions on the subject.
Petite Ile may at any time modify or update this privacy policy, taking into account feedback from data subjects or to reflect changes in the way personal data is collected.
Collection of personal data
When is your personal data collected?
We collect your personal data when (non-exhaustively):
- you contact us through the various channels at your disposal.
- you share personal data, for example when:
- you take out a membership or a 10-entry card, online or in person
- you book a class or a session for yourself or for your child, online or in person
- you sign up for a class, online or in person
- you buy products, online or in person
When we ask you for personal data, you have the right to refuse. In that case, we respect your choice. However, we cannot offer you our services without knowing certain personal data.
What data is collected?
Petite Ile collects the following data:
- Personal data: surname, first name, address, email address, telephone number, date of birth;
- Other personal information required to register for a class and/or membership: bank account, health condition of the participant (i.e. whether the participant has a certain condition and requires special intervention in case of emergency)
Why does Petite Ile collect the data?
Petite Ile collects and uses your personal data exclusively for the following specific and lawful reasons:
Type
- surname, first name, address, email address, telephone number, date of birth.
- Health conditions
- bank account
- Photos
Purpose
- Managing class subscriptions, memberships, 10-entry cards and camps
- To meet legal and administrative requirements
- To provide information about classes, memberships, 10-entry cards and camps
- To ensure the safety of participants
Legal basis
- Necessary for the performance of the contract
- Legal obligation
- Legitimate interest
- Consent
Sharing personal data with third parties
Partners
Petite Ile may share your personal data with third parties (federation, other clubs, etc.) if this is necessary, among other things, to manage transactions or to provide you with the services you have requested.
In that case, your personal data will be shared exclusively for the purpose of providing you with those services in accordance with this privacy policy.
Legal obligations
Petite Ile may share your personal data if required by law or if Petite Ile considers it necessary to handle legal proceedings or to respond to possible complaints.
Your rights regarding your personal data
You have certain rights to control the personal data you have shared. You will find more information below.
Right to unsubscribe from announcements
Everyone has the right to unsubscribe from advertisements, information, proposals, and product or service offers from Petite Ile.
Right of access, rectification, restriction of processing and objection (Art. 15, 16, 18, 19, 21, 22 GDPR)
You always have access to your personal data. If Petite Ile cannot give you access to your personal data (for example for a legal reason), it must explain its decision.
You also have the right to ask Petite Ile to rectify inaccurate or incomplete personal data. You have the right to obtain from Petite Ile a restriction of the processing of your personal data.
You have the right to object at any time to the automated processing of personal data.
Right to be forgotten (Art. 17 GDPR)
In certain circumstances, you have the right to obtain the erasure of your personal data from Petite Ile.
In that case, however, you must bear in mind that you will no longer be able to use our services.
Your right to be forgotten is not absolute. We have the right to keep your personal data if strictly necessary, for example in the following situations:
- To comply with a legal obligation
- For the establishment, exercise or defence of legal claims.
Right to withdraw your consent (Art. 7 GDPR)
Your personal data will be collected after you have given your explicit permission. You therefore have the right to withdraw your consent at any time.
This withdrawal can be made on simple request to Petite Ile.
Right to data portability (Art. 20 GDPR)
You will, under certain conditions, have the right to transmit your personal data to another controller.
You will have the right to have personal data transmitted directly from one controller to another, where technically feasible.
Exercising your rights
You can exercise this right in the ordinary way, free of charge, by sending us an email at the following address: [email protected].
In order to verify your identity, we ask you to send us a copy of the front of your identity card.
Security and storage of your personal data
Security
Petite Ile implements appropriate technical and organisational measures to ensure a level of security that prevents any breach of access, use or disclosure of your personal data.
Petite Ile keeps your personal data exclusively in a secure and controlled environment that is not accessible to the public, except for persons who are authorised to access it in order to perform their duties.
The servers on which personal data is stored are located in a controlled environment with restricted access.
Storage
Petite Ile does not keep your personal data for longer than necessary for the purposes for which the personal data is processed.
The actual retention period is determined according to the purposes of their management, taking into account the prescribed time limits and the retention obligations set out in specific legislation (for example accounting/social legislation).
Contact and complaints
Petite Ile acts as the controller of the personal data that is collected.
If you have any questions or comments about this privacy policy or about the management of your personal data, you can contact us by email: [email protected].
You can find more information about the Belgian Data Protection Authority on the following website: https://www.gegevensbeschermingsautoriteit.be/
Any complaint can be lodged with the Belgian Data Protection Authority (Art. 77 GDPR)
